Capturing meetings creatively

With a research project like 33,000 Everyday Artists, which has a number of team-members, stakeholders and participants, there are invariably a lot of meetings. Rather than capture these important conversations and often inspiring discussions in the usual meeting minutes format, or in the form of research notes, we’ve decided we’d like to capture them in a creative way so in keeping with the ethos of the everyday artist experiment.

Some ideas for different methods of capturing meetings in creative way that I’ve come up with so far include:

  • Post-it notes: all attendees write/draw/do something on a post-it note either during or at the end.
  • Freeze frame: all attendees think of an action/stance/physical response to the meeting.
  • Colour: all attendees describe the meeting with a colour
  • Noise: all attendees encapsulate the meeting through a noise
  • Photo: capture meeting through a photo taken on a smartphone
  • Sketch: everyone sketches during meeting or sums up meeting in a sketch
  • Play-doh: attendees make a 3D object/sculpture that captures meeting
  • Body: attendees pick a part of their body that symbolises the meeting

So far we’ve done the post-it note and freeze-frame method which were both enlightening. These methods really do convey something about a meeting that would not have been articulated otherwise, and often get at the heart of what was discussed. The creative methods can also demonstrate how differently each person feels a meeting went and so is a useful way of noting attendees’ varying responses. The fact that it’s fun is important too as it ends a meeting on an active and enjoyable note, rather than with people shuffling or dashing out of the room as they normally do.

Freeze-frame5thOctThis photograph shows the results of the ‘freeze-frame’ method we used yesterday at the end of one of our meetings. We all came up with very different physical responses then explained them which was extremely illuminating.

Nick was impersonating David and his sling from the famous biblical story of ‘David and Goliath’ i.e. facing ‘the beast’ and overcoming the odds to be successful. The stance also captured the discussion we had about disrupting the rules and challenging the status quo when conducting research which was a key point that came out of the meeting.

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